Microsoft is making a significant change that will impact how businesses print — a shift designed to enhance security, consistency, and ease of management. Over the next few years, the company will phase out traditional third-party print drivers and replace them with a new system called Windows Protected Print (WPP).
While this update may sound technical, it’s an essential move toward safer, simpler printing. For many organizations, printing is a daily necessity — from offices and schools to healthcare and government environments. Coastal Business Systems (CBS) is here to ensure that when Microsoft’s new print model arrives, your team can continue printing without disruption.
What Is Windows Protected Print (WPP)?
Windows Protected Print is Microsoft’s new framework for managing printing within Windows. Instead of relying on manufacturer-specific drivers that must be installed and updated manually, WPP uses a standardized, cloud-managed driver built directly into the operating system.
This approach aims to make printing more secure and consistent across all devices, regardless of manufacturer or model. It also reduces the burden on IT teams by eliminating the need to install or maintain individual print drivers for each printer.
Why the Change Is Happening
Traditional print drivers have long posed a security risk. Some third-party drivers have been exploited as entry points for malware or unauthorized access to company networks.
By managing the print environment natively within Windows, Microsoft removes a significant source of vulnerability while streamlining print management for users and administrators alike.
The change is part of Microsoft’s broader strategy to simplify device integration and strengthen endpoint security across all Windows-based systems.
What This Means for Your Business
Basic printing functions will continue to work as expected under the new system. However, some advanced features — such as stapling, booklet-making, or selecting specialty paper trays — will now require manufacturer-specific print apps available through the Microsoft Store.
Major manufacturers, including Sharp and Konica Minolta, are already developing certified applications that integrate seamlessly with WPP. These apps restore access to advanced printer functions while maintaining Microsoft’s enhanced security standards.
How Coastal Business Systems Is Preparing Clients
At CBS, preparation for this transition is already underway.
Our devices are IPP-compliant (Internet Printing Protocol) and fully compatible with Microsoft’s modern print architecture. We’re actively working with our technology partners to ensure a smooth shift to Windows Protected Print as it rolls out over the next several years.
For our clients, this means minimal disruption and continued confidence in the performance of their printing systems. We’ll handle the technical adjustments, updates, and configurations — so your business operations can continue seamlessly.
Looking Ahead
Microsoft’s move to Windows Protected Print represents an essential step toward more secure, streamlined print management.
Though the full rollout isn’t expected until 2027, businesses that prepare early will benefit from fewer technical issues and a smoother transition.
If your organization plans to upgrade to Windows 11 or relies on advanced printing features, now is the time to talk to our team. Coastal Business Systems can help assess your current print environment, guide you through upcoming changes, and make sure your business is ready for the future of printing.
Contact us today to learn more: www.coastalbusinesssystems.com/contact or at 800.331.6672